How to Start a Moving Company in NY: NYSDOT License Guide

The official NYSDOT roadmap for new movers. Learn the requirements for your Certificate of Public Convenience, Tariff filing, and Summary of Information booklet.

Prerequisite Check: The "Fitness" Rule

Do you or a key employee have at least 2 years of experience working for a licensed mover?

Step 1: Federal Registration

You must register with the FMCSA even for intrastate moves.

USDOT Number: Apply online via FMCSA. Select "Intrastate" if staying in NY.
Note: There is no fee for this number.

Mark Step 1 as Complete

Step 2: Insurance Filing

NYSDOT requires specific forms filed by your agent.

Liability: Form E must be filed electronically.
Cargo: Form H must be filed electronically.
Workers Comp: You must file Form C-105.2 (Comp) and DB-120.1 (Disability) or obtain an exemption (CE-200).

Mark Step 2 as Complete

Step 3: NYSDOT Application

Apply for your "Certificate of Public Convenience and Necessity."

Application: Submit T-1 form to NYSDOT.
Probation: You will initially receive a "Probationary Certificate" for one year.
Publication: You may be required to publish a legal notice of your application in a local newspaper.

Mark Step 3 as Complete

Step 4: Tariff & Documents

You cannot operate without filed rates.

Tariff: File your rate schedule with NYSDOT. You must charge exactly these rates.
Booklet: You must print the "Summary of Information" booklet to give to customers.
Vehicle ID: Pay $10/year per vehicle for an Intrastate Vehicle Identification Receipt.

Mark Step 4 as Complete

The "Don't Get Fined" Zone

Summary of Information: NYSDOT investigators check if you gave this booklet to the customer. It is mandatory.
Order for Service: You must provide a written Order for Service stating the estimated cost before the move begins.
Markings: Truck must display "Operator: [Your Name]" and "NYSDOT [Number]" on both sides.

Official Government Portals

Frequently Asked Questions1. Do I need a license for a small van? ▼
Yes. If you transport household goods for pay within New York State, you need NYSDOT authority. There is no exemption for smaller vehicles like cargo vans.
2. What is the "Summary of Information" booklet? ▼
It is a state-mandated booklet titled "Summary of Information for Shippers of Household Goods." You must purchase or print these and provide a physical copy to every customer before the move begins.
3. Can I use a rental truck (U-Haul/Penske)? ▼
Yes, but you must still have NYSDOT authority. You must carry your "Intrastate Vehicle Identification Receipt" in the rental cab and display temporary signs with your Company Name and NYSDOT number on the doors.
4. What is a "Probationary" Certificate? ▼
New York rarely issues permanent authority immediately. You will receive a Probationary Certificate for one year. If you pass compliance checks (like tariff adherence and safety) during that year, it converts to permanent status.
5. Do I need a USDOT number if I only move in NY? ▼
Yes. All commercial carriers in NY must register for a USDOT number (Intrastate) with the FMCSA. It acts as your safety registration ID, while the NYSDOT number is your operating license.
6. Can I do "Labor Only" (loading a customer's truck)? ▼
If you do not drive the truck and only provide muscle, NYSDOT regulations generally do not apply. However, if you drive the truck (even if the customer rented it), you are "transporting" goods and must be licensed.
7. How much is the insurance? ▼
NY requires Liability (Form E) and Cargo (Form H) filings. While it varies, expect to pay between $7,000 and $12,000 annually for a new venture policy in NY.
8. What has to be in my advertisements? ▼
Any advertisement (website, flyer, business card) must include your NYSDOT number. It is illegal to advertise moving services without displaying your license number.
9. Can I give a verbal quote? ▼
No. You must provide a written "Order for Service" that details the estimated cost. The final price cannot exceed the estimate by more than specific percentages (usually 10% for non-binding) unless you file a tariff addendum.
10. Do I need Workers' Compensation? ▼
Yes. NY is strict. You must file Form C-105.2 (Workers' Comp) and DB-120.1 (Disability Benefits) or obtain a Certificate of Attestation of Exemption (CE-200) if you have absolutely no employees.

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