Payroll Made Easy for Moving Companies — Powered by Gusto
As a moving business owner, you’ve got trucks, crews, routes, customer moves — the last thing you need is payroll chaos. Let Gusto handle the heavy lifting behind the scenes.
Why Moving Companies Struggle with Payroll
The Unique Payroll Challenges in the Moving Industry
Running payroll for a moving company is more complex than many realize:
Fluctuating hours and overtime — crews may work inconsistent hours, nights, weekends, or on-call shifts.
Multi-state or interstate operations — crew members crossing state lines may complicate withholding, tax registration, etc.
Complex benefits & workers’ comp — managing health, safety, workers’ comp, reimbursements for travel or equipment.
Proper classification & compliance — differentiating W-2 employees vs contractors, avoiding misclassification penalties.
Expense reimbursements & relocation costs — moving-related reimbursements must often be treated as taxable compensation if not handled correctly.
Error risk = fines & penalties — mistakes in tax filings or miscalculations can lead to IRS penalties or state audits.
These are not theoretical — they are real pain points. In fact, labor is one of the highest expenses for moving companies.
So, what’s the solution? A payroll & HR platform built to manage these complexities — not a spreadsheet or patchwork solution.
Why Gusto Works for Moving Companies
| Feature | Benefit for Moving Companies |
|---|---|
| Full-service payroll & automated tax filing | Run unlimited payrolls, auto-calculate withholdings, and have federal & state taxes filed for you. |
| Time tracking, PTO & gig/contractor support | Track crew hours, break rules, overtime, contractors — all in one place. |
| Integrated HR, onboarding & compliance | Manage new hires, I-9, offer letters, and policy docs — all in the same dashboard. |
| Multi-state payroll support | If your crews cross state lines or you expand to new areas, Gusto supports payroll everywhere. |
| Workers’ comp & benefits (medical, 401k, etc.) | Bundle benefits and coverage for your team, all coordinated with payroll. |
| Compliance & reminders | Get alerts on filing deadlines, tax changes, and HR compliance issues. |
| Scalability & mobile access | Whether you have 5 movers or 50, the system scales with you — manage from your phone or tablet. |
Full-service payroll & automated tax filing
Run unlimited payrolls, auto-calculate withholdings, and have federal & state taxes filed for you.
Time tracking, PTO & gig/contractor support
Track crew hours, break rules, overtime, contractors — all in one place.
Integrated HR, onboarding & compliance
Manage new hires, I-9, offer letters, and policy docs — all in the same dashboard.
Multi-state payroll support
If your crews cross state lines or you expand to new areas, Gusto supports payroll everywhere.
Workers’ comp & benefits (medical, 401k, etc.)
Bundle benefits and coverage for your team, all coordinated with payroll.
Compliance & reminders
Get alerts on filing deadlines, tax changes, and HR compliance issues.
Scalability & mobile access
Whether you have 5 movers or 50, the system scales with you — manage from your phone or tablet.
How It Works
How To Get Started (and Save Time Instantly)
Click the “Get Started” button
Sign up and onboard your company — add your business info, EIN, bank data, etc.
Import or set up your employees / crew — import via spreadsheet or manual entry.
Connect time-tracking or mobile apps — crew hours start flowing in.
Run payroll in minutes — approve and submit; Gusto handles tax payments, filings, and compliance math.
Scale as you grow — add new crew, new states, benefits, or contractors without switching platforms.
You will see saved hours, fewer mistakes, and a more professional payroll operation immediately.
Frequently Asked Questions
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Yes — Gusto supports payroll in all 50 states, and can help you with registration and withholding when you expand.
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Pricing depends on your plan, number of employees, and features. But when you account for saved administrative hours, fewer errors, and compliance protection, it often pays for itself.
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Gusto lets you classify and tax those appropriately (so you avoid IRS penalties).
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Yes, you can run payroll anytime — Gusto supports flexible payroll schedules.
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Gusto is designed to be user-friendly. Most business owners can run payroll in minutes after setup.
Ready to Simplify Your Moving Company Payroll?
Click below to get started with Gusto and see how it transforms your admin work:
When you join via our link, you’ll get the same system we trust and recommend — and we’ll earn a small commission (at no extra cost to you).
“We don’t recommend things we don’t believe in. We’ve vetted Gusto for moving-company needs, and it checks all the boxes.”